Product/Service

Accounts Payable

Source: E.B. Archbald & Associates Inc.
SSI Accounting Systems Accounts Payable Overview Developed, Marketed and Supported by E.B. Archbald & Associates, Inc.
SSI Accounting Systems Accounts Payable Overview Developed, Marketed and Supported by E.B. Archbald & Associates, Inc.

Accounts Payable System Fully Interfaced to:

  • General Ledger
  • Oil and Gas System (Joint Interest Billing, AFE, Well Pay-Out, etc.)
  • Land Management and Land Management Billing
  • Rig Cost System
  • Job Cost System
  • Order Entry/Invoicing/Inventory Systems
All Financial Transaction Entry Programs:
  • Produce sequentially numbered, dated and detailed Input Audits that prevent additional transaction sessions until Audit is printed.
  • Display Audit & Audit Tracking Records by User-ID for each Financial Transaction Program.
  • Generate Purchase or Disbursements Journal Code Voucher Identifications to provide permanent distinction between various accounting entries in General Ledger (Subsidiary Journal Maintenance).
Complete Accounts Payable Database Facilitates:
  • Six digit Alpha, Numeric or Alphanumeric Vendor Number, Optional Phone Number, FAX Number, Tax ID#, etc.
  • Up to 5 lines for check addresses.
  • Recording the vendor's assigned account number to us for cross-identification with vendors which prints on check facilitating proper credit to our account.
  • Optional, alternate P.O. mailing address as well as phone number, FAX number, Tax ID#, minimum order quantity, etc.
  • Tracking of Year-to-Date purchases of labor, rentals, materials and miscellaneous with optional Form 1099 Creation and Print.
  • User defined discount terms for automatic vendor-by-vendor discount calculation with option to automatically calculate due date as well.
  • Maintenance of Date-Last-Active System that allows purging of unused vendors over the course of time reducing size of vendor file. This increases performance and usability.
  • Service Date Lag days by vendor allows the system to assist in the calculation of when the service was performed. This service date is aligned with Revenue Run Month for TRUE ACCRUAL WELL HISTORY ACCOUNTABILITY.
  • Vendor-Specific Discount Percentage and Number of Days to use in Invoice Due Date Calculations.
  • Assigning of Default General Ledger Expense Account by vendor greatly reduces operator entry time as well as assuring accuracy of expense allocation
  • Account Type to be used for data retrieval or separation of vendors for payment approval.
  • Account On Hold prevents checks to be disbursed to this vendor.
Click here for the complete overview document.

E.B. Archbald & Associates Inc., 6701 N. Broadway, #310, Oklahoma City, OK 73116. Tel: 405-840-4411; Fax: 405-840-7026.